Extension module – Automate reservations

Reserve pool cars digitally

Reservation by employees

Simply book a pool car on your smartphone or PC

Digital for better utilization

More bookings, less effort for fleet employees

Digital key cabinet

Automate key issuance

ADVANTAGES of the digital pool vehicle reservation
 

The pool car reservation function is an additional module of the GPS Fleet software that speeds up and massively improves pool car bookings for company vehicles. The pool car reservation works with a digital logbook or, if desired, WITHOUT live tracking. Compared to conventional management of pool cars by employees at reception or in the fleet, the time savings are immense. Fleet managers with modern pool car reservation can save vehicles and increase the number of bookings at the same time!

With digitization

  • Independent booking by employees saves time
  • More convenience for employees (no waiting time)
  • Better overview of fleet utilization and planned bookings
  • Rescheduling and immediate response to delays
  • Can be combined with digital key box / digital key box
  • Can be combined with digital logbook
  • Postings can be allocated to cost centers
  • Electric vehicles can be prioritized based on charging status

WITHOUT digitization

  • Outlook calendars reach their limits
  • Excel lists have NO automation
  • Lack of overview of capacity utilization and actual use
  • No digital logbooks, lack of inaccurate logbooks
  • No automatic booking reports and cost centers
  • E-vehicles cannot be assigned automatically

Before the introduction of the digital key box, Wintersteiger used to organize the planning and allocation of pool cars via the dispatch office. Employees could pick up or return the reserved pool car during office hours from 7:00 a.m. to 5:00 p.m., which tied us to the presence of colleagues in the dispatch office.

It was important for us to find a system that required little to no human intervention. Wintersteiger found the right solution with the pool management system from GPS .at. The digital key box was installed centrally at the main entrance.

Colleagues were trained via the intranet, and it quickly became clear that this system is easy to use. Employees log into the system online and reserve the desired vehicle at the desired time. Confirmation is prompt and uncomplicated.

Occasionally, there may not be enough vehicles available. But we can also solve this problem quickly by organizing a rental car. This key is then also integrated into the system and allocated via the key box.

For me as a fleet manager, this means considerable time savings, as the system books automatically and saves me a lot of work. Employees are no longer tied to specific times and can collect or return the key at any time of day or night. This means that everyone can organize their business trips in the way that makes the most sense for them.

I regularly check the bookings but rarely have to intervene in the system. In this respect, Wintersteiger has found the ideal partner in GPS.at.

Fleet management, Wintersteiger Operations GmbH, Upper Austria

Additional module – Web-Responsive – Single-Sign-On

Book a pool car on your smartphone
Automate the booking of pool cars

Fleet managers make the pool vehicles available for booking. Employees log in at their workstation (on their PC) or smartphone and book a pool vehicle for the appropriate period.

  • Employees get the right vehicle
  • Electric cars are preferred (for short distances)
  • Adjustable release workflow
  • Automated emails with booking confirmations and calendar entries
  • Problems with the vehicle can be reported
Booking overviews for pool vehicles

The pool vehicle bookings can be evaluated over time

Booking calendar for pool vehicles

The pool car bookings can be edited in daily, weekly and monthly calendar views.

Booking utilization of planned bookings

Fleet managers can see the current and planned bookings and can better estimate the future utilization of the pool cars.

Configure pool vehicle fleet

Fleet managers can set the range of a pool car or increase the priority or buffer time of a vehicle. Special equipment can also be configured.