The pool car reservation function is an additional module of the GPS Fleet software that speeds up and massively improves pool car bookings for company vehicles. The pool car reservation works with a digital logbook or, if desired, WITHOUT live tracking. Compared to conventional management of pool cars by employees at reception or in the fleet, the time savings are immense. Fleet managers with modern pool car reservation can save vehicles and increase the number of bookings at the same time!
With digitization

WITHOUT digitization

Before the introduction of the digital key box, Wintersteiger used to organize the planning and allocation of pool cars via the dispatch office. Employees could pick up or return the reserved pool car during office hours from 7:00 a.m. to 5:00 p.m., which tied us to the presence of colleagues in the dispatch office.
It was important for us to find a system that required little to no human intervention. Wintersteiger found the right solution with the pool management system from GPS .at. The digital key box was installed centrally at the main entrance.
Colleagues were trained via the intranet, and it quickly became clear that this system is easy to use. Employees log into the system online and reserve the desired vehicle at the desired time. Confirmation is prompt and uncomplicated.
Occasionally, there may not be enough vehicles available. But we can also solve this problem quickly by organizing a rental car. This key is then also integrated into the system and allocated via the key box.
For me as a fleet manager, this means considerable time savings, as the system books automatically and saves me a lot of work. Employees are no longer tied to specific times and can collect or return the key at any time of day or night. This means that everyone can organize their business trips in the way that makes the most sense for them.
I regularly check the bookings but rarely have to intervene in the system. In this respect, Wintersteiger has found the ideal partner in GPS.at.
Additional module – Web-Responsive – Single-Sign-On
Book a pool car on your smartphone
Automate the booking of pool cars
Fleet managers make the pool vehicles available for booking. Employees log in at their workstation (on their PC) or smartphone and book a pool vehicle for the appropriate period.