{"id":5679,"date":"2025-01-15T09:57:54","date_gmt":"2025-01-15T09:57:54","guid":{"rendered":"https:\/\/www.gps.at\/digital-drivers-license-check\/"},"modified":"2026-03-12T14:22:34","modified_gmt":"2026-03-12T14:22:34","slug":"digital-drivers-license-check","status":"publish","type":"page","link":"https:\/\/www.gps.at\/en\/software\/digital-drivers-license-check\/","title":{"rendered":"Digital driver’s license check"},"content":{"rendered":"

Extension module – Innovative – With AI artificial intelligence<\/p>\n<\/div>

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Digital driver’s license check for employers<\/h1><\/div>
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Reduce personal liability as a fleet manager<\/h5><\/div>

With semi-automated electronic driver’s license check<\/span><\/p>\n<\/div><\/div><\/div><\/div>

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Supported by AI<\/h5><\/div>

Digitally record driving licenses and automatically scan driving licenses<\/span><\/p>\n<\/div><\/div><\/div><\/div>

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Self-handling by driver<\/h5><\/div>

Time-saving: do everything on your own smartphone<\/p>\n<\/div><\/div><\/div><\/div>

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Data protection and transparency<\/h5><\/div>

Documented control, secure handling of personal data<\/span><\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div>

\"Digital<\/span><\/div><\/div><\/div>
Let us advise you<\/div><\/div>
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Why employers today rely on our legally compliant electronic driver’s license check<\/h2><\/div>
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Personal liability<\/h3><\/a><\/div>
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Managing directors or fleet managers are personally liable if employees without a valid driver’s license are involved in accidents!<\/p>\n<\/div>

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Time saving<\/h3><\/a><\/div>
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Automated inspection process with reminders and documentation. Evidence can be retrieved centrally and digitally.<\/div>
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Driver satisfaction<\/h3><\/a><\/div>
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Independent and flexible implementation via smartphone – fast, uncomplicated and independent of time and place.<\/div>
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Advice and quotations
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\"Digital<\/span><\/div><\/div><\/div>
<\/i><\/i><\/span>What is the digital driver's license check?<\/span><\/a><\/div><\/div>
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The digital driver’s license check from GPS.at<\/strong> offers companies an automated, legally compliant and efficient solution<\/strong> for checking driver’s licenses. Employees can simply take a photo of their driver’s license using their smartphone, eliminating the need for manual checks. With the support of artificial intelligence<\/strong>, the software automatically checks the expiration date, ensures that the driver’s license is available and lists all driver’s licenses in descending order by expiration date. Upcoming expiration dates are highlighted visually to remind you in good time of upcoming checks. The system automatically documents each check, sends reminders and guarantees complete traceability<\/strong>. Employers benefit from significant time savings<\/strong>, legal certainty<\/strong> and reduced administrative effort, while checks can be carried out anytime and anywhere.<\/p>\n<\/div><\/div><\/div>

<\/i><\/i><\/span>How does the digital driver's license check from GPS.at work?<\/span><\/a><\/div><\/div>
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First, all drivers who are to be subjected to a digital driver’s license check, including the driver’s license types, must be stored in the system – this can be done conveniently via interfaces. The intervals (e.g. annually, every six months, every 2 months, daily) at which the driver’s license check is to be carried out are then defined. On the day of the check, the driver receives a link by e-mail. After clicking on the link, the next steps are explained step by step by the GPS Fleet software. The driver first takes a photo of the front and then the back of the license. The check starts automatically. If the check fails (e.g. expired driver’s license or blurred photos), the fleet manager is notified by e-mail. They can check and approve the images manually in the software or request an additional on-site check.<\/p>\n<\/div><\/div><\/div>

<\/i><\/i><\/span> What advantages does the digital driver's license check offer companies?<\/span><\/a><\/div><\/div>
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The digital driver’s license check saves companies time and reduces the administrative burden, as the check is automated. Employers benefit from legally compliant documentation and can ensure that all employees have valid driving licenses, even without having to carry out manual checks. What’s more, the check is independent of time and place.<\/p>\n<\/div><\/div><\/div>

<\/i><\/i><\/span>Can the digital driver's license check also detect expired driver's licenses?<\/span><\/a><\/div><\/div>
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Yes, the digital driver’s license check automatically detects expired driver’s licenses.<\/p>\n<\/div><\/div><\/div>

<\/i><\/i><\/span>Does the digital driver's license check offer an automatic reminder function?<\/span><\/a><\/div><\/div>
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Yes, the digital driver’s license check from GPS.at offers an automatic reminder function. Before a driver’s license expires, the fleet manager is notified by e-mail so that they can request a new check in good time.<\/p>\n<\/div><\/div><\/div>

<\/i><\/i><\/span>What data is recorded during the digital driver's license check?<\/span><\/a><\/div><\/div>
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The digital driver’s license check records the relevant driver’s license data, such as the driver’s name, license number, expiration date and license type. In addition, photos of the front and back of the driver’s license are stored to validate the check.<\/p>\n<\/div><\/div><\/div>

<\/i><\/i><\/span>What are the requirements for using the digital driver's license check?<\/span><\/a><\/div><\/div>
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To use the digital driver’s license check, drivers need an Internet connection and a smartphone or other mobile device to take a photo of the driver’s license, as well as an e-mail address. Drivers must also be registered in the system. <\/p>\n<\/div><\/div><\/div>

<\/i><\/i><\/span>Is the employer obliged to check the driver's license?<\/span><\/a><\/div><\/div>
A company with a fleet of vehicles has legal obligations as a license holder, for example to regularly check the required driving license. The regulations in Germany are very strict, but you should not rely on them in Austria either, as the liability risks for the managing director or fleet manager are very high. <\/p>\n

\u00a7103 KFG 1967 (Austrian Motor Vehicle Act)<\/strong> provides: The owner of the registration may only allow persons to drive his motor vehicle who have the required driving license.<\/p>\n

A driver’s license check should be carried out regardless of the type and size of the vehicle fleet in order to minimize the liability risk of the managing director – or the head of office\/mayor or the fleet manager.<\/p>\n

The legal information compiled is for information purposes only and does not constitute binding legal advice (no guarantee of completeness, up-to-dateness or accuracy). Please consult your legal advisor!<\/div><\/div><\/div>

<\/i><\/i><\/span>Does the comprehensive insurance pay if there is no driver's license check?<\/span><\/a><\/div><\/div>
There are also situations in which even comprehensive insurance will not pay out under any circumstances: For example, if you as a managing director or fleet manager let someone drive your vehicle without a valid driver’s license! Without regular driving license checks, this is exactly what could happen… In this context, regular checks of driving licenses are certainly better than blind trust, which can be expensive.<\/div><\/div><\/div>
<\/i><\/i><\/span>Does motor vehicle liability insurance pay if I don't have a driving license?<\/span><\/a><\/div><\/div>
If entrepreneurs or fleet managers allow someone without a valid driver’s license to drive a vehicle and an accident occurs, <\/strong>the motor vehicle liability insurance usually covers the compensation of the accident victims, but there may be cost reclaims in the recourse! The managing director or the fleet manager (site manager) is liable.<\/div><\/div><\/div>
<\/i><\/i><\/span>Are employers in Austria also obliged to check driving licenses?<\/span><\/a><\/div><\/div>
The legal situation regarding driving license checks in companies differs in Germany and Austria. Nevertheless, companies should NOT refrain from regularly checking drivers’ licenses, as high costs, expensive liability risks and even personal liability and penalties<\/strong> can be incurred by the fleet manager or managing director if the obligation to check driving licenses is ignored.
\nThe managing director is personally punished if, as a representative of the company, he fails to do everything reasonable and possible to prevent the direct perpetrator from committing an administrative offense (Section 9 (1) VStG).<\/strong><\/div><\/div><\/div>
<\/i><\/i><\/span>How can I test the digital driver's license check from GPS.at?<\/span><\/a><\/div><\/div>
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You can test GPS.at’s digital driver’s license check at any time by requesting a demo version or registering for a free trial period. This allows you to try out the functions of the software in real operation and check how it can be integrated into your company.<\/p>\n<\/div><\/div><\/div>

<\/i><\/i><\/span>How often do driving license checks have to be carried out in Germany?<\/span><\/a><\/div><\/div>
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The legislator in Germany has stipulated that the driving license check in the vehicle fleet must be repeated regularly. According to legal recommendations, driving license checks should be carried out at least twice a year.<\/p>\n<\/div><\/div><\/div>

<\/i><\/i><\/span>Legal basis for driving license checks in Germany<\/span><\/a><\/div><\/div>
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Management and fleet managers must regularly ensure that the employee is in possession of a valid driver’s license as part of the owner’s liability.<\/p>\n

The driver’s license should be checked at least twice a year using the original driver’s license and must be fully documented.<\/p>\n

The most important paragraphs at a glance:<\/p>\n